Omega Chi Epsilon Business Meeting Minutes and Newsletter - 2007
Monday November 5, 2007
Salt Lake City, UT

1. The meeting was called to order at 11:15 AM.
2. Meeting attendees were introduced.
3. 2006 Meeting Minutes were approved.
4. President’ Report
   • The OXE domain name expires 1/3/2008. Glenn will renew the omegachiepsilon.com domain name with Go Daddy and transfer all files to that server.
   • It was noted that the OXE initiation ceremony is available on-line. Other items for conducting chapter business are available, including order forms for materials.
   • Walter noted that there is no replica of the key in the online ceremony. He will get that information to Glenn to post on the OXE web site.
   • Glenn reminded chapters to vote on the petition for a new chapter at WPI. Chapters can vote on-line, by mail, or during the business meeting.
5. Secretary’s Report
   • Richard reported the membership statistics from the past year. The information is in the annual report.
   • Only 18 chapters ordered and OXE award. Glenn demonstrated the web site for ordering the OXE award plaque and other on line items. Angie explained that the criteria for ordering the plaques are up to each individual chapter.
6. Treasurer’s Report
   • Walter presented the revenue and expenses from the annual report.
   • We had over 300 in attendance at our Diamond Jubilee reception in San Francisco. A diamond Jubilee plaque was mailed to each chapter. The cost of the Diamond Jubilee plaques and reception resulted in deficit spending for last year.
   • Stoles are not selling. Walter recommends we discontinue placing orders for an advanced stock. Chapters can still buy stoles and chords on demand.
7. Past President/ACHS Representative Report
   • Angie reported on ACHS activities. He explained that ACHS maintains the standards of honor societies. This gives OXE official recognition. For example, the Fed Gov gives employees one additional step if they were inducted into an honor society.
8. New Business
   • Glenn enquired about student interest in OXE swag. Students expressed interest in t-shirts. The web site queensboro.com charges a one-time fee of $50 to upload the OXE logo. Chapters can place orders for swag at this site for as little as 4 items at a time. Walter will look into other options including our current vendor for stoles and chords.
   • Walter is talking to the OXE accountants regarding the new IRS rules for filing 990-N electronic reporting. He will provide us with a report.
   • Several students at the student banquet or awards ceremony expressed interest in starting new chapters of OXE at their schools.
   • There was discussion on how chapters can avoid overloading students by cooperation with other clubs and societies. Walter reminded us that OXE is about recognition of academic achievement - which AIChE does not do, for example. Angie pointed out that the students cannot be divided into different student groups because many of our students are also involved in AIChE. OXE typically meets less frequently than AIChE.
9. The meeting adjourned for lunch at 12 pm.